Company Secretary

Salary Details

Salary Description: Attractive Salary Offered

Job Description For Company Secretary

Two Position open for Company Secretary - Hotels & Finance Company

Job Summary:

The Company Secretary will play a key role in ensuring the company’s compliance with statutory and regulatory requirements, including IPO-related processes. The role involves advising the Board and senior management on legal governance, managing investor relations, and ensuring efficient administration of the company, particularly in the preparation and execution of the IPO and ongoing compliance.

Key Responsibilities:

1. IPO Preparation and Management:

• Coordinate the IPO process: Collaborate with legal advisors, underwriters, auditors, and other stakeholders to facilitate the IPO process.
• Document preparation: Assist in drafting and filing the IPO prospectus and other required documents, including SEBI and stock exchange submissions.
• Due diligence: Ensure compliance with SEBI regulations, company law, and other legal requirements during the IPO.
• Stakeholder communication: Manage investor relations pre- and post-IPO, ensuring timely and accurate communication to shareholders and potential investors.
• Regulatory filings: Handle all necessary regulatory filings, including periodic disclosures, offer documents, and corporate governance reports.
• Post-IPO compliance: Ensure ongoing compliance with stock exchange listing agreements and corporate governance regulations after the IPO.

2. Legal and Statutory Compliance:

• Company law compliance: Ensure the company complies with the Companies Act, including maintaining statutory registers, records, and meeting minutes.
• Board governance: Advice the Board on corporate governance practices, ensure smooth conduct of Board and committee meetings, prepare agendas, circulate meeting notices, and draft minutes.
• Contract review and negotiation: Review and draft legal agreements, contracts, and other legal documents to protect the company’s interests.
• Regulatory liaison: Act as a liaison with regulatory authorities such as SEBI, Stock Exchanges, Ministry of Corporate Affairs, etc.
• Compliance monitoring: Monitor changes in relevant laws, regulations, and practices, and ensure the company adapts to remain compliant.

3. Corporate Governance and Risk Management:

• Internal policies: Assist in the formulation, review, and implementation of internal policies in line with legal and regulatory requirements.
• Ethics and conduct: Ensure the company maintains high ethical standards, and provide guidance on corporate social responsibility and other governance issues.
• Risk management: Collaborate with internal teams to identify and mitigate legal and regulatory risks, and develop appropriate risk management strategies.

4. Communication and Reporting:

• Reports and disclosures: Ensure the preparation and filing of annual reports, quarterly earnings disclosures, and other statutory reports.
• Shareholder communication: Oversee the communication of legal and corporate governance matters to shareholders and ensure compliance with investor relations best practices.
• Litigation management: Support the company in managing litigation, disputes, or legal proceedings, ensuring appropriate legal representation.

Qualifications:

• Qualified Company Secretary (CS) with ICSI membership.
• LLB/LLM degree is preferred.
• Minimum of [X] years of experience, with a focus on IPO, SEBI regulations, and corporate governance.
• Proven experience in leading a company through an IPO process, including regulatory filings and managing stakeholders.
• Strong understanding of corporate law, securities law, SEBI guidelines, and stock exchange regulations.

Skills:

• Excellent knowledge of IPO processes, corporate governance, and compliance frameworks.
• Strong communication and interpersonal skills for stakeholder management.
• Analytical and problem-solving abilities to manage legal and financial risks.
• Attention to detail and the ability to work under pressure to meet deadlines.
• Strong leadership skills and the ability to work with cross-functional teams.