Administrative Assistant

Salary Details

Salary Description: Competetive Salary Offered

Job Description For Administrative Assistant

JOB SUMMARY

Provides support to Senior Director, Luxury Brands. Performs other related tasks as assigned by management and team. Complies with the company policies and procedures.

CANDIDATE PROFILE

Skills and Competencies
• Excellent level of English & Mandarin is essential (verbal and written).
• Ability to support and coordinate brand initiative projects.
• Ability to assist in preparation of quality PowerPoint presentations based on the brand aesthetics and brand voice.
• Strong administrative background - able to work on their own initiative, ability to effectively communicate with internal and external stakeholders, including associates, hotels, agencies, etc.
• Flexibility of role dependent on business needs.
• Strong team relationship development and peer management skills.
• Ability to design and implement successful tracking of e-mails, documents and spreadsheets.
• Ability to adapt and learn fast, being a disciplined time manager.
• Be open-minded, with strong communication skills (verbal, listening, writing).
• Strong, clear and detail-oriented housekeeping and organizational skills.
• Proactive and reliable, with team player mindset.
• Ability to use software applications such as Word, Excel, PowerPoint, Canva, etc. Designing applications is a plus.
• Ability to develop and maintain relationships e.g. associates, customers, owners.
• Able to use initiative and work under minimal supervision.

CORE WORK ACTIVITIES
• Support Senior Director and Brand team members for brand and marketing projects coordination.
• Works with the Brand team members to prepare presentations and reports, such as monthly reports, project updates, brand communications, etc.
• Assists with the design and preparation of statistical reports as required.
• Manage the calendar for the Brand team including arranging meetings on-site and offsite, managing logistics, circulating agendas in advance, taking minutes, and ensuring successful execution of those meetings.
• Composes, produces and signs correspondence on routine matters - with specific permission, sign for manager and release.
• Produces and distributes team correspondence, presentations and other related documents as required.
• Develop and submit expense reports for the Senior Directors and team members ensuring on-time submission and accuracy.
• Creates and maintains shared folders and team performance tracking documents.
• Manage travel booking for the Senior Directors and team members including visa applications / renewals.
• Coordinates various Team meetings.
• Sets up conference calls.
• Tracks team vacation and leaves.
• Files and forward-traces a variety of documents.
• Manages office supplies for area.
• Maintains, collates and distributes all relevant activity reports.
• Responds to various requests for help and information.
• Complies with the company policies and procedures.
• Performs other related tasks as assigned by management.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Marriott International is the world's largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.