Team Leader - Account Payable

Salary Details

Salary Description: Competetive Salary Offered

Job Description For Team Leader - Account Payable

Description

Operational

• Provides a summary of the aging report required by the Accounting and Control division to prepare monthly reports and ensure loyalty of key supplies of the hotel, resulting in lower cost per unit.

• Obtains, date-stamps, and files copies of all documents that support authorized purchases (PR's, PO's, Delivery Notes, signed Receiving Tickets, etc) for future matching to invoices.

• Processes daily invoices; i.e. to match them to their supporting authorisations and receiving records.

• Prepares account allocation.

• Batches invoices, posts them and distributes them to Department Heads for their approval.

• Compares details of quantities, unit costs, etc on regular purchase orders to those on authorized purchase requests.

• Spot checks periodically internal purchase orders for food and beverage items against their appropriate market lists Audit price and quantity variances as per daily Receiving Variance Report.

• Checks accuracy of account allocations.

• Determines all payments due and to submit the disbursement schedule to the Director of Finance/Asst Director of Finance for approval prior to the actual preparation of checks.

• Prepares payments and submits them, with their supports attached, for final approval and signature.

• Raises and records manual checks for urgent payments.

• Prepares monthly accruals for goods and services received, but not invoiced.

• Cooperates and assists in reconciling the month-end inventory book balances to actual physical counts.
Personnel
• Develops Accounting Clerk to work following the operational, financial, administrative philosophies.

• Through hands-on management, supervises closely all Accounting Clerk in the performance of their duties in accordance with policies and procedures and applicable laws.

• Delegates appropriately, duties and responsibilities to equipped and resourced employees, nurturing and developing them whilst ensuring standards of operation and safety are maintained.

• Develops and assists with training activities focused on improving skills and knowledge.

• Monitors employees' morale and provides mechanisms for performance feedback and development.

• Assists to conduct annual Performance Development Discussions with employees if required and supports them in their professional development goals.

• Supports the implementation of The People Brand, demonstrating and reinforcing Hyatt's Values and Culture Characteristics.

• Ensures that all employees have a complete understanding of and adhere to employee rules and regulations.

• Ensures that employees follow all hotel, company and local rules, policies and regulations relating to fire and hazard safety, and security.

Other Duties

• Attends and contributes to all training sessions and meetings as required.

• Is knowledgeable in statutory legislation in taxes, employee and industrial relations.

• Exercises responsible behaviour at all times and positively representing the hotel team and Hyatt International.

• Maintains strong, professional relationship with the relevant representatives from competitor hotels, business partners and other organisations.

• Reads the hotel's Employee Handbook and have an understanding of and adhere to the hotel's rules and regulations and in particular, the policies and procedures relating to computer resources, fire, hygiene, health and safety.

• Ensures high standards of personal presentation and grooming.

• Responds to changes in the Accounting function as dictated by the industry, company and hotel.

• Carries out any other reasonable duties and responsibilities as assigned.