Purchasing Manager

Salary Details

Salary Description: Competetive Salary Offered

Job Description For Purchasing Manager

Description

We are looking for a Purchasing Manager to join our pre-opening team at Andaz Lisbon.

Expected to open inQ2 2025, Andaz Lisbon will offer guests an exciting new luxury lifestyle hotel in the Portuguese capital - and it will represent a key milestone in Hyatt's continued brand growth in Southern Europe. Andaz Lisbon is set to become the second Hyatt-branded hotel in Lisbon.Located in the center of Lisbon's bustling Baixa district and situated along the main pedestrian road, Rua Augusta, the hotel will be comprised of five separate buildings, including the former offices of one of the major banks in Portugal, Banco Português de Investimento (BPI). This central building of the hotel will offer 170 guestrooms, with the surrounding four satellite buildings of the hotel offering guests various private suites to choose from. This unique Urban Resort in the city center will allow guests to fully embrace the locale and experience authentic Lisbon

About the role

You will be responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Purchase Manager is responsible for planning and procurement of material, including vendor development and administration of contracted services in accordance with the hotel policy and procedures.

Managing Supplier and Vendor Relations

• Negotiates with selected suppliers and obtains quotations.

• Coordinates and arranges site visits with contractors and end-users for obtaining necessary quotations.

• Keeps close and frequent contact with suppliers to maintain up-to-date market and product information

• Identifies and selects reliable and regular suppliers for daily food and beverage purchasing based on regular quotations.

• Attends and participates in food tasting panel for food and beverage evaluation and vendor selection.

• Prepares and negotiates contracts with selected suppliers

• Attends exhibitions/seminars for sourcing new suppliers and products with better price-performance.

• Persuades suppliers to offer or extend rebate program.

Managing Procurement Activities

• Verifies and authorizes procurement orders

• Places orders and expedites deliveries

• Prepares tender invitations and executes tender openings for selected items and compares tenders for procurement decisions

• Sources alternative products with competitive prices, while striving to maintain better or comparable quality, standards and services.

• Prepares and submits monthly cost saving report to Director of Finance

• Explores opportunities for green procurement and actively participates in the recycling program.

• Provides suggestions to other departments to achieve cost savings while still fulfilling their requirement.

Supporting Property Operations

• Works with operations teams to develop an operational strategy that is aligned with the brand's business strategy and leads its execution.

• Reviews comment cards, guest satisfaction results and other data to identify areas of improvement.

• Evaluates if discipline teams are meeting service needs and provides feedback to teams.

• Participates in walk-throughs on property to ensure that all areas are well maintained, and preventative maintenance processes are in place.

• Tours building on a regular basis speaking with employees and guests to understand business needs and assess operational opportunities.

• Reviews findings from comment cards and guest satisfaction results with leadership team and ensures appropriate corrective action is taken.

• Works with team to put sustainable work processes and systems in place that support the execution of the strategy.

• Reviews reports and financial statements to determine operations performance against budget.

• Communicates a clear and consistent message regarding departmental goals to produce desired results.

Qualifications
Qualifications

Possess a 4-year Bachelor Degree in Finance/Accounting and or equivalent certifications or CA

• Experience as a Purchasing/Procurement Manager, and or minimum of 3 years of experience in a leadership position.
• Experience managing procurement activities, managing supplies and vendor relations, budgeting, forecasting, operational cost and controls, marginalizing profit opportunities, and loss reporting.
• Ability to use logic to define a problem collect information establish facts draw valid conclusions interpret information and deal with abstract variables for unique or unfamiliar situations
• Proven leadership and coaching skills with a track record of developing a highly motivated and cross trained group of progressive accounting professionals
• Must possess strong oral and written communication skills and the ability to conduct effective group meetings and presentations
• Ability to comprehend and use technical or professional language either written or spoken to communicate complex ideas
• Superior Computer skills: Microsoft Office POS/PMS systems and the ability to create maintain and analyze data in Excel spreadsheets
• Supervises and leads the professional development a dynamic purchasing team
• Demonstrate Leadership and Strategic Decision Making. A Team player with problem solving and foresight skills.
• Pre-Opening Experience an advantage

• Long term career growth opportunities
• A motivated and connected team
• 12 complimentary nights (per year) in other Hyatt properties around the world as well as colleague rates and discounts
• And a company that truly cares