GM Executive Administrative Assistant

Salary Details

Salary Description: Competetive Salary Offered

Job Description For GM Executive Administrative Assistant

Description

The Grand Hyatt Deer Valley Hotel is in the famed Deer Valley ski resort and approximately 40 minutes from the Salt Lake City International Airport. The Grand Hyatt Deer Valley Hotel is part of a new development, planned to incorporate 17 ski lifts, ±1,600 residential units, 8 hotels with a total of ±1,350 rooms, ±250,000 square feet of conference and retail space, and one of the largest "ski beaches" in the world.

The Grand Hyatt is comprised of 436 luxury accommodations including 359 guest rooms, 55 residences and 22 suites with approximately 30,000 square feet of versatile indoor meeting space, lobby level 3-meal restaurant and bar, signature bar, pool/après ski bar and grill, coffee bistro, large outdoor event terrace, pool and 3 whirlpools, kids club, and fitness area.

Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry. It's a place where career opportunities are as unlimited as your imagination. Discover your place to shine in our warm, respectful, and inclusive culture.

The GM Executive Assistant provides primary support for the General Manager. In this role, the position performs difficult, diverse and sensitive duties in support of the General Manager's Office with a significant degree of independence, judgement and accountability for results; and performs difficult, diverse and confidential duties in support of the General Manager in interactions with Leadership Committee members, Directors, Managers, Colleagues, business, community organizations, etc. Responsibilities include composing and preparing correspondence, reports, and other written communications; serving as a point of contact on behalf of the General Manager by receiving incoming calls from directors and others correspondence; coordinating meetings and agenda items; scheduling, and arranging travel plans, preparing expense reports, etc.

The GM Executive Assistant acts as a lead. Coordinates and reviews work assignments of employees performing the same general work as the lead on a day-to-day basis. Responsibilities may involve solving problems, providing instructions on work procedures, or providing instructions on behalf of their direct supervisor on various projects while maintaining the day-to-day administrative function of a highly active GM's office. Responsibilities will include maintenance of incoming calls, walk in inquiries, special projects, coordination of certainemployee relations events, maintenance of the office environment including administrative responsibilities and assisting with general inquiries.

JOB DUTIES

• Communicates with staff on the General Manager's behalf and coordinates logistics with high-level meetings both internally and externally; Provides support and assists in the tracking of work projects and the delegation of work assignments to help ensure smooth and effective operations.
• Assists with the development of verbal and written reports and presentations; and prepares summaries of reports, memoranda, and documents for executive staff review.
• Collects data and completes research projects; and analyzes issues and concerns and recommends innovative solutions.
• Conveys information between executive manager and directors, staff, etc.
• Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues.
• Manages complex calendaring of busy, fluctuating schedules that often conflict, includes adding, canceling and editing meeting requests, as well as ensuring timing and logistical details are in place; reminds manager of pending meetings and provides pertinent information. Arranges, plans and manages travel as needed including booking flights, hotels, etc.; and prepares expense reports.
• Types, edits, and composes a variety of letters, memoranda, reports, charts, tables, legal forms, etc.; prepares agendas; transcribes minutes; composes documents from handwritten or verbal instructions; reviews documents for completeness and accuracy including proper format, grammar, spelling, punctuation, and adherence to policy and procedure; extracts and compiles data and other information for reports; and copies and distributes information.
• Receives and screens phone calls, visitors, incoming correspondence, documents, and e-mails on behalf of the General Manager; prioritizes and routes as appropriate; obtains and/or gives information; answers routine inquires; and explains or clarifies policies and procedures.
• Develops, maintains, and manages accurate and organized manual or computerized filing systems; searches, locates, retrieves, and/or tracks files in order to provide requested information; and creates new files and filing systems when needed.
• Examines, verifies, and organizes a variety of records and reports including budget documents, invoices, and regulatory reports.
• May take and transcribe dictation, and summary and verbatim notes, to arrange and present the information in a clear and concise manner.
• May be responsible for ordering of supplies and processing purchase requisitions.
• Performs other related job duties as required.