Events Coordinator

Salary Details

Salary Description: Competetive Salary Offered

Job Description For Events Coordinator

Description

SUMMARY: The Event Coordinatoracts as the on-site assistant for meeting planners, and liaison between meetingplanner, banquet manager and Conference Coordinator. S/he will work withdepartment managers and Colleagues to ensure the effectiveness and overallsuccess of the department. S/he will assist in maintaining the AAA Four Diamondstandards.

TheEvent Coordinator shall alwaysstrive to provide exceptional service to both internal and external guests.S/he will be responsible for exemplifying the Wild Dunes Resort Culture as wellas promoting Wild Dunes Resort as both the Destination and Employer of Choice!

Essentialjob Functions:

• Acts as the receptionist at the front desk of Sweetgrass Pavilion Business Office from 8:00 AM - 4:30 PM.
• Acts as on-site assistant for all meeting planners by checking in first thing in the morning and working as a liaison between the meeting planner and banquet managers.
• Ensures accurate and timely file turnover from Sales to Event Planning.
• Controls space in Envision for maintenance and out of order functions.
• Creates and edits all Envision F&B menus.
• Assists Senior Event Planning Manager and Director of Event Operations with special projects.
• Assists Event Planning Managers, Banquet Managers, and Banquet Supervisors with administrative needs.
• Handles invoices for the following; Event Planning and Event Operations teams, A/V monthly payments, Capital payments.
• Handles all F&B and Event signage
• Manages daily event reporting communications with the resort.
• Manages group shipping for all groups and vendor tradeshows.
• Manages communication with the resort HOA. (Front Gate.)
• Plans and executes all site visits for the sales team.
• Manages deposits for: second and third deposits that are due from the clients.
• Manages Dinner Delivered Event orders.
• Manages the VIP amenity program on behalf of the Event Planning team

• High school diploma required.
• College degree preferred.
• At least two years administrative experience required
• Must have strong knowledge of Microsoft Office programs, especially Excel
• Guest service experience preferred.
• Working knowledge of hotel/resort required
• A good understanding of Sales and Conference Planning procedures preferred
• Experience with hospitality software preferred

• Must be authorized to work in the United States
• Must have strong financial competence
• Must be able to perform in a highly confidential environment
• Must be able to read, write and speak English
• Must have strong computer skills
• Must be able to work well under pressure
• Must be able to accurately follow instructions, both verbally and written
• Must be highly detailed orientated
• Must have strong organizational skills
• Must be able to work in a fast-paced environment
• Must have excellent listening skills
• Must possesses excellent communication skills
• Must be professional in appearance and demeanor
• Must always ensure a teamwork environment
• Must have the ability to deal effectively and interact well with the guests and Colleagues
• Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner

• Must be able to sit for long periods of time
• Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm movements frequently.
• Must be able to bend, squat, crawl, kneel, push, pull, walk on uneven surfaces on an occasional basis.
• While primarily an indoor job, must be able to walk outside in a variety of weather conditions (rain, wind, heat).
• Must be able to climb stairs occasionally, both indoors and outside in a variety of weather conditions (rain, wind, heat).