Administrative Assistant - Engineering/Housekeeping

Salary Details

Salary Description: Competetive Salary Offered

Job Description For Administrative Assistant - Engineering/Housekeeping

Description

Join us for this incredible opportunity at Hyatt Regency Washington on Capitol Hill, just steps away from the U.S. Capitol building. Not only will you be part of this great team, you will also be part of a company that is one of Fortune's 100 Best Companies to Work For, for several years running!

The Engineering/Housekeeping Administrative Assistant will perform general clerical tasks and take direction from Engineering/Housekeeping managers. This person must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. The ideal candidate will have a friendly demeanor, the ability to learn new computer programs, the ability to multitask, and the ability to complete projects in a timely manner. This person should demonstrate exceptional customer service and problem-solving skills. They will work closely with the Director of Engineering/Housekeeping to ensure the smooth operation of all technical, maintenance, and cleanliness aspects of the hotel. This person will primarily work 8:00am - 4:30pm with the flexibility to work any day including weekends and holidays.

Responsibilities also include but are not limited to:

• Support in daily operations, ensuring effective use of resources and ensuring hotel compliance with all safety and regulatory requirements
• Typically work three days with Engineering and two days with Housekeeping, but that can change as needed
• Greet all colleagues and visitors, create a welcoming environment, and assist with questions
• Coordinate various calendars for meeting and annual services
• Assist in coordinating contractor work and vendors, ensuring the timely and accurate execution of tasks
• Take phone calls and messages, and utilize hotel radios for internal communication
• Prepare for hotel and department meetings, and capture notes during those meetings
• Assist with scheduling, inventory, ordering, and coordinating large supply orders for departments
• Ensure all safety protocols are followed and help maintain a safe working environment for the teams and the entire hotel
• Maintain a high level of professionalism and service in all guest and staff interactions, ensuring a positive experience for all
• Manage inter-departmental and hotel communications through emails, phone calls/messages, and radio communications
• Receive deliveries; sort and distribute incoming mail
• Maintain an organized office space
• Maintain and order office supplies
• Receive invoices and review for accuracy
• Understand typical checkbook process/spending budget

• Medical / Dental / Vision Insurance
• 401k
• Retirement Savings Plan (RSP)
• Basic Life Insurance
• Paid vacation, sick days, new child leave, and holidays
• Paid Family Bonding Time and Adoption Assistance

• Free room nights after 90 days, discounted and friends & family room rates immediately
• Tuition reimbursement
• Free meal during the workday
• Employee Stock Purchase Plan
• Discounts at various retailers
• Growth potential locally and throughout the country

• Excel at organization and have a self-starter attitude
• 2-3 years of clerical, administrative, or office experience preferred
• Proficient in using different computer programs including Microsoft Office (Word, Excel, Outlook) and ability to learn new programs
• A true desire to satisfy the needs of others in a fast-paced environment
• Strong verbal and written communication skills
• Comfortable with routinely shifting business needs
• High degree of attention to detail
• Working knowledge of general office equipment
• Must be able to work a flexible schedule, including weekends and holidays
• Must be exceptional at multitasking